Terms of Service

01Provider and scope

Invobookz is a service of MR²Consulting Ruediger & Rheinlaender Ltd, Evagora Pallikaridi 38, 8010 Paphos, Cyprus (HE 449045, VAT CY 60026552B). These terms govern the use of Invobookz via app.invobookz.com, scan.invobookz.com and the related addresses.

Invobookz is aimed at companies, sole traders and freelancers. No contract with consumers within the meaning of consumer law comes into existence.

Terms of your own apply only if we have agreed to them in writing. Providing a service while aware of differing terms is not agreement.

02What Invobookz is — and what it is not

Invobookz is a tool. It writes invoices, reads receipts, reconciles bank statements and, in the tax module, prepares the Cypriot VAT and VIES return.

Invobookz is not tax advice, not legal advice and not bookkeeping. We do not check your receipts for correctness, we do not assess any situation and we do not represent you before any authority. What the program calculates is a proposal based on what you entered or confirmed.

Responsibility for the content of your invoices, receipts and returns stays with you. That also applies to figures Invobookz produced: you file them, not we. Whether you need an accountant for that is your decision.

Where the program cannot determine a value with certainty, it stops and asks instead of setting a plausible number. These questions are part of the service, not a fault.

For receipts, an AI model can take over the extraction on request. This feature is off by default, is switched on explicitly per company, and does not replace your own review.

03Access and formation of the contract

Access is requested through the form on invobookz.com. A contract comes into existence when we activate the account — not with the request itself. Self-registration with immediate activation is not currently offered.

You are responsible for keeping the details of your business correct and current — they appear on every invoice Invobookz issues for you.

Credentials are personal. Additional people receive their own access through team management; a shared password is not an invitation.

04Plans and limits

There are three plans. They differ in three limits and in the tax module — not in which core functions are available. Invoices, receipts and bank reconciliation are included in every plan.

Once a limit is reached, the operation concerned is refused and named as such. Existing data stays readable, and the data export stays available in every case.

Regardless of plan, AI extraction stops at 100 receipts per day. That limit does not catch an expensive customer but a mistake — a loop or a misconfigured inbox.

The "Free" plan is not time-limited. New accounts receive the Premium scope for 30 days without providing a means of payment; the chosen plan applies thereafter.

05Prices and payment

The prices stated on invobookz.com apply. They are net; VAT depends on the country in which your business is established and is shown separately.

Billing is in advance for the respective period. With annual payment, ten months are charged; two are free.

If a payment fails to arrive, we point it out and set a deadline. Only after that can access be restricted. The data export stays available even then: an outstanding invoice is no reason to withhold someone’s accounts.

06Term and termination

There is no minimum term. The contract runs for one month and renews by a further month unless terminated. With annual payment the period is one year.

You may terminate at any time within the current month; termination takes effect at the end of that month. There is no notice period. With annual payment, termination takes effect at the end of the paid year.

We may terminate with 30 days’ notice to the end of a month. The right of either party to terminate for good cause remains unaffected.

Termination in text form to kontakt@mr2consulting.com is sufficient.

07Price changes

We may change prices. We announce a change at least 30 days in advance by email to the address held in your account, stating the old price, the new price and the day from which it applies.

A period already paid for is unaffected. An increase takes effect at the earliest for the period beginning after it comes into force.

If you do not agree to the change, you may terminate up to the day it takes effect. We say so expressly in the announcement.

08Your obligations

• You use Invobookz for your own business purposes only and not to pass it on to third parties as a service of your own.
• You do not upload content that infringes third-party rights or contains malware.
• You do not attempt to circumvent limits, access rules or the separation between tenants.
• You keep your credentials secret and report any suspicion of misuse to us without delay.
• You observe the retention obligations that apply to your business. Invobookz stores your receipts but does not replace an archive you are legally answerable for.

09Availability

We aim for high availability but do not guarantee uninterrupted operation. Where possible, maintenance is scheduled for times of low use.

Invobookz relies on third-party services — the bank, email delivery, the model used for receipt extraction. If one of them fails, the function concerned may be temporarily unavailable. Which services these are is set out in the privacy policy and in the data processing agreement.

10Your data

The data you keep in Invobookz is yours. For it you are the controller within the meaning of the GDPR and we are the processor. The data processing agreement applies; without it we process no customer data.

You can download your data as a complete archive at any time — in the settings under "Company". The export is tied to no plan and to no role.

After the contract ends, your data stays retrievable for 30 days so that you can collect it. It is deleted thereafter.

You need not wait for that: under Settings → Company you delete the tenant yourself. The danger zone first shows how many rows will disappear and which accounts go with them, then asks for your password and the company name typed out. Nothing is recoverable afterwards — fetch the export first.

Questions about data protection and your rights: datenschutz@mr2consulting.com.

11Liability

We are liable without limitation for intent and gross negligence, and for damage arising from injury to life, body or health.

In cases of ordinary negligence we are liable only for breach of an obligation whose fulfilment makes performance of the contract possible in the first place and on which you may rely — and limited in amount to the foreseeable damage typical of this type of contract.

In that case our liability is additionally limited to the fees you paid in the twelve months preceding the damaging event.

We do not compensate damage arising from a figure produced by Invobookz being adopted without review. What you file, you file — see section 2.

12Changes to these terms

We may change these terms where the law, case law or a change to the service requires it. We announce a change at least 30 days in advance by email, stating what changes.

If you do not object before it takes effect, the new version applies. If you object, the contract ends on that day. We point out both in the announcement.

Every version carries a date at the top. Earlier versions are available on request.

13Governing law and jurisdiction

Cypriot law applies, excluding the UN Convention on Contracts for the International Sale of Goods. The exclusive place of jurisdiction for all disputes arising from this contract is Paphos, Cyprus.

Mandatory provisions of the country in which your business is established remain unaffected.

14Final provisions

Should any provision be invalid, the remaining ones stay in force. The statutory rule takes the place of the invalid provision.

Amendments and additions require text form. This also applies to the waiver of this clause.

The German version prevails. The English version is a translation and serves comprehension.

Questions about these terms: kontakt@mr2consulting.com.